PRIVACY NOTICE (EXTERNAL)

MHMM Property Development Ltd are committed to protecting the privacy and security of those with whom we interact. We recognise the need to respect and protect information that is collected or disclosed to us (called “Personal Information” as explained below).
This notice is intended to tell you how we collect and use your personal information during and after your relationship with us, in accordance with applicable Data Protection Laws.

1. WHO WE ARE
Wates Group Limited (“Wates”, “we”, “our”, and “us”) is a family owned Construction, House Building, Maintenance, Building Services and Facility Management Services company. As a leader in our chosen markets, our objective is to deliver excellent services for our customers, resulting in safe, fair and professional contracting services at all times.
Wates is committed to handling data fairly, lawfully and in a transparent manner, and takes its data protection obligations seriously. Wates ensures that it processes Personal Information in compliance with applicable data protection laws*. Wates is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection laws
to notify you of the information contained in this Privacy Notice.

2. WHAT IS PERSONAL INFORMATION AND WHAT PERSONAL INFORMATION DOES WATES COLLECT
ABOUT YOU?
For the purposes of this Privacy Notice “Personal Information” consists of any information that relates to you and/or information from which you can be identified, directly or indirectly. For example, information which identifies you may consist of your name, address, telephone number, photographs, fingerprints, location data, an online identifier (e.g. cookies identifiers and your IP address) or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity. When we combine other information (i.e.
information that does not, on its own, identify you) with Personal Information, we treat the combined information
as Personal Information.
We may collect use, store and transfer different kinds of Personal Information about you including your name, contact details, medical and healthcare information, bank details, time sheet information, employment history, driving licence and passport, gender, disciplinary and grievance information, performance information, recruitment information, criminal offence data, race, ethnicity, religious beliefs, location of employment or workplace, employer’s details, compensation history, photographs and video images, and biometric data in the form of fingerprints (please see Appendix III of this Privacy Notice in respect of our use of biometric data).

3. HOW IS YOUR PERSONAL INFORMATION COLLECTED?
We use different methods to collect data from and about you including:
I. Personal Information you provide directly. You may give us your contact, identification details and financial data (such as your name, home address, telephone number and bank account information) by filling in forms or corresponding with us by phone, email, post or otherwise. As part of our ongoing health surveillance and monitoring obligations, we may also collect information relating to your health via third party specialists that we instruct such as Health Management Ltd.

II. Automated technologies or interactions
In some cases, we may collect information about your computer, including your IP address, operating system and browser type. We collect this personal data by using cookies, server logs
and other similar technologies.

III. Third parties or publicly available sources
We may also receive personal data about you from various third parties and public sources, such as Companies House, analytics providers such as Google and background check providers.

IV. Surveillance
We may capture photographs, fingerprints or video images of you by way of CCTV and scanners in operation throughout Wates’ controlled sites and offices or by way of Wates’ Stop/Go Application (see Appendix I of this Privacy Notice for more information on the Stop/Go Application).

4. HOW DO WE USE YOUR INFORMATION?

Under data protection law, we can only use your Personal Information if we have a proper reason, e.g.

1. Where you have given your consent;
2. To comply with our legal and regulatory obligations;
3. For the performance of a contract with you or to take steps at your request before entering into a contact; 
4. More rarely, we may need to use your Personal Information in order to protect your vital interests, for example we may need to disclose information regarding your health to a hospital in the event of a medical emergency; or 
5. For our legitimate interests or those of a third party. For example, for the purposes of effective business management or to assist a relevant authority (such as the police) with their investigation where there is an overriding public interest to do so;

A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own.